Senior Procurement Officer

December 11, 2014

NOTE: This job listing has expired and may no longer be relevant!

Job Description
  • Making Requisition for Quotation (RFQ) to be sent to Suppliers or Subcontractors within 24 to 48 hours as per site request/order indent indicating the quantity and quality of the item required.
  • Follow up for the quotation from suppliers / subcontractor and site for the additional details, if required for the item and to ensure timely procurement.
  • Achieving cost effectiveness in the procurement process for all materials and services procured for projects / BU’s respectively.
  • Quick response to emergency delivery requirements.
  • Attempt to get the best deal and highest quality goods and services for the company at the lowest possible price.
  • Follow up for the Technical Submittal required for the item from supplier / subcontractor.
  • Assess the market and ensure that the quoted amounts are within the budgeted amounts.
  • To enhance the availability of the materials required and achieve timely implementation within the specified time schedule.
  • Ensure supplier compliance with site and comply requirements for safety.
  • Keep abreast of emerging market trends; assess new purchasing opportunities and identify new vendors thus ensuring the better recognition of the sourcing division’s role.
  • Increase the competitiveness by identifying alternate suppliers in the market and thus effecting the negotiation process to higher efficiency
  • Effective cooperation with other companies within the group who can provide similar goods and services as per requirement
  • Making Quotation Comparative Statement (QCS) for the required item, as per quotations received from the suppliers against each order indent.
  • Updating the Sub contract ASL (Approved Supplier List) according to the suppliers / subcontractors for each procurement requirement.
  • Process reports on all LPO payment details from the ERP system weekly/ monthly / annually as per requirement.
  • Making purchase orders for the required item on confirmation from line managers.
  • Forwarding purchase orders along with the attached QCS on ERP system to approvers for approval.
    • Negotiation with supplier or subcontractor and making the Purchase Order/ Subcontract Agreements for required item after necessary clearance from the line managers.
    • Obtaining “Acceptance copies” of contracts and POs within ten days from date of their release and maintaining proper records thereof.
  • Strictly following ISO Manual for maintaining proper records and documents.
  • All requisite documents for each project filed item wise for easy access.
  • Preparation of Letter to suppliers / subcontractors or sites, making the ‘Agreement’ for the item required at site to suppliers or subcontractors before making P.O.
  • Obtaining the prequalification documents from the new companies.
  • Sending follow up letters to the consultant approved subcontractors for their compliance statements to proceed further.
  • OOB statement is send as soft copy to all parties in case of any price exceeded, to take corrective actions.
  • Coordinating with the accounts department regarding pending payments for suppliers.
  • Procuring items supplied by companies in the Group whenever possible.
  • Identifying and maintaining all new trends and details in the procurement process as instructed by the line managers
  • Update and maintain a client list with the latest available companies in the market.
  • Procuring items for all companies in the group under the SSC umbrella keeping well within or below the budget as far as possible without compromising the quality of the material procured.


  • Graduate  in any stream with 5 to 10 years procurement experience in construction projects able to handle all materials and subcontracts.
  • Good communication skills in English and  Arabic or Hindi.
  • Well versed in Ms Office Package
  • Strong computer awareness and skills
  • Able to work under pressure
  • Proven Customer service skills
  • Filing skills
  • Attention to details
  • Good telephone etiquette
  • Good Diction and manners
  • Able to work productively as part of a team.
  • Awareness of all procurement trends in the local & global market.

Keeping abreast of all new companies in the field.

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